May 27, 2024

The LMS (Learning Management System) is a software solution designed for imparting online training to students as well as employees. A lot of forward-thinking organizations nowadays rely on high-tech LMS systems to train and certify their workforce. The best LMS software is capable of keeping tabs on training details and creating actionable reports to help trainers make better decisions. The reports compiled by the software also proves useful during employee appraisal periods.

An HRIS (Human Resources Information System), on the other hand, is a software solution used for automating and managing different HR-related functions, including recruitment, employee training, payroll, accounting, managing HR expenses, generating reports, and other HR procedures. 

Both LMS and HRIS play an essential role in your organization. Both systems come with a host of useful features to streamline your employee training and recruitment processes, respectively. Moreover, when you integrate your LMS with the HR system of your organization, you can reap the multiple benefits offered by both the systems.

Now let’s shed light on a few reasons why you should consider integrating an LMS with your HRIS: 

Improved Reporting:

LMS integration with your HR software helps you identify and correlate patterns between your employee training data and human resources. The patterns spotted in data play a vital role as they provide you with actionable data-driven insights. You can make use of the patterns to determine how your training sessions correspond with engagement, productivity, promotions, and much more. Moreover, by identifying patterns, you can also take strategic measures to optimize your employee training program for improving your business. 

Saves Time:

LMS integration with HRIS helps you sync the right data across platforms, thus saving a great deal of time. Both LMS and HRIS software requires you to enter personal information about your employees, such as their name, address, educational qualification, department, designation, salary, performance reports, etc. When you integrate your LMS with HRIS, you can offload the burden of entering employee data twice into both the systems. Thus, LMS integration helps you save a great deal of time and also minimizes the chances of errors or data discrepancies. 

Helps You Single Out Top Talents:

An LMS system is capable of keeping tabs on your employees’ digital training performance. However, it does not offer a 360-degree outline of your employees’ previous work history. LMS Integration with your HRIS allows you to assess your employees more comprehensively instead of partially evaluating the skills of your staff members. 

Based on the evaluation, you can single out the best talents in your organization and provide them with the required e-Training so that they can advance their skills to become more productive. What’s more, LMS-HRIS integration also helps you identify underperforming employees in your organization so that you can provide them with the right online training for improving their skills.

Helps You Offer Personalized e-Training:

LMS integration with your HRIS provides you with huge volumes of data pertaining to an employee’s past professional history, performance, job duties, etc. Therefore, it helps you design personalized e-Training programs for each employee working in your organization. Additionally, integration of LMS and HRIS also facilitates smooth data migration so that users can select/extract data and transfer it from one storage system to another.

If you do not integrate your LMS with your HR software, you would have to deal with the process of data analysis separately, one at a time. Thus, the process may become time-consuming as well as cumbersome. Hence, it is advisable to integrate both the systems to streamline your employee training program.

Simplifies Onboarding Process:

A well-planned onboarding program is necessary for retaining employees, which in turn, minimizes hiring and training costs. LMS integration with existing HRIS platforms allows HR managers to store all essential information such as passwords, standards, and procedures, in one centralized location so that these can be shared with the new hires instantaneously. Such integrations also help you provide your new employees with an amazing onboarding experience. What’s more, LMS integration also makes it easy for your HR team to train the newly hired employees without the least hassle. 

Helps Make Informed Decisions:

LMS integration with HRIS helps you leverage LMS data and employee report cards for evaluating patterns about turnovers, staff training, employees’ satisfaction with your training programs. This, in turn, helps HR managers to make informed decisions pertaining to employees’ productivity and promotions.

Efficient Resource Allocation:

Integrating LMS with your HRIS tool goes a long way towards improving your organization’s resource allocation. It helps your Learning and Development (L&D) and HR team to recommend the best training resources to employees based on the latters’ skills, past performance, and career goals. 

The LMS-HRIS integration migrates data automatically between systems. For example, as soon as your HR team adds new employee information to your organization’s existing HR software, the data gets automatically imported to your LMS, and the employee profile gets stored in the system. Thus, it relieves you from the burden of entering data manually and provides you with updated information each time. It also allows your HR and L&D teams to focus on the more important elements of HR and L&D management.

Helps Identify the Latest Trends:

LMS integration with your existing HR software helps you identify the latest trends prevalent in the training industry (such as gamification, microlearning, social learning, etc.) so that you can implement effective, engaging, and results-driven training programs for your workforce.

Saves Money:

Many companies discard their existing HR software to purchase a new system that works well with their LMS; however, investing in a comprehensive HR software can prove costly to your business. Thus, a feature-packed LMS application is much more affordable than purchasing a brand new HR management software. If you think your existing LMS is not compatible with your HR software, it is advisable to do a bit of research to find out an LMS tool that can be easily integrated with your HR software.

The Bottom Line

Providing training to your employees is no doubt important, but it is equally important to track their progress so that you can customize your training programs as per their individual needs. In this fast-paced work ecosystem, isolating your HR functions and staff training programs will not help you stay relevant in a cut-throat business environment. Thus, considering the factors cited above, we can conclude that every small and big organization needs to integrate its LMS with its HRIS system to boost the efficiency and productivity of its employees and create a stable and healthy work environment for all.

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